Rules of ‘The North West Labrador Retriever Club’

1. Name and Objectives

The name of the Club shall be “The North West Labrador Retriever Club”. The objectives being :- a)      To promote and encourage the welfare and interests the Labrador Retriever. b)      To promote the breeding, improvement and type of the Labrador Retriever, as defined in the Kennel Club Breed Standard. c)      To conserve the best type of working Labrador. d)      To promote Field Trials and Limit, Open and Championship Shows. e)      To ensure that only qualified Judges be invited to judge at Shows. f)        To encourage the Junior and Novice exhibitor. g)      To educate members in the training, handling and care of Labrador Retrievers. 2. Membership a)      The Club shall consist of an unlimited number of members of the Society or Kennel Club, a record of whose names and addresses shall be kept by the Hon Secretary, and this record shall be open to inspection by members. The election of members other than the original members shall be vested solely in the Committee and shall be made by ballot. Candidates for membership shall be proposed and seconded by existing fully paid-up members. b)      The Annual Subscription of each member shall be decided by the membership. All subscriptions are due and payable on 1st January each year. Members` liability shall be limited to the amount of their subscriptions, and no member shall be entitled to the privileges of the Club if his or her Subscription is unpaid. If a member`s subscription shall not be paid by 1st March he or she shall cease to be a member of the Club unless satisfactory explanation is accepted by the Committee when upon payment of all arrears, he or she may be reinstated. Subscriptions of members elected after the last event of the year shall be deemed to cover the following year. c)      The Committee shall have power to admit two adult persons as joint members (with reduced subscription), and, at least one adult and persons under the age of 18 years, to a maximum number of four, as group members (with reduced subscription), provided they all share the same address. Joint and Group members shall have the same rights and privileges as if they were separately full members or, in the case of persons under the age of 18 years, junior members. In Field Trials, only one nomination in any trial shall be granted to a joint subscription. d)            The Committee is empowered to admit as junior members persons under the age of 18 years, but they shall not be entitled to vote at General Meetings of the Club nor shall they be eligible to hold office or serve on any Committee of the Club. e)            The committee is empowered to admit as affiliate member persons who are unable to provide a proposer and seconder to their application. The conditions being that a person would be able to enter a Show and Working Tests as a full member. However, when entering a Field Trial they would not get preference in the draw and as such would be treated as a non-member. They shall not be entitled to vote at General Meetings of the Club nor shall they be eligible to hold office or serve on any Committee of the Club. Annual subscriptions will still apply f)        Any person(s) acting in an official capacity at Field Trials organised by the Club, and who are not full members, must be signed as “day members” by the Hon Field Trial Secretary, or his representative. Such persons will enjoy all the privileges of membership except that they will not be afforded any voting rights. g)      The Honorary Secretary is to send a list of members and their addresses to the Kennel Club with the annual returns, and if so requested, and make an up to date list of members available for inspection by the members of the Club or by the Kennel Club. h)      All members shall be listed in Otter Tales, unless they specifically request in writing to be withdrawn. i)              A Nomination Fee of £10 shall be payable for all new members.   3. Financial Year The Financial Year6 of the Club shall be from 1st January to 31st December. A Bank Account shall be opened in the name of The North West Labrador Retriever Club into which all revenue of the Club shall be paid, and from which withdrawals shall be made on the signature of two or more of the Chairman, Hon. Treasurer and Hon. Secretary. 4. Committee The affairs of the Club shall be conducted by a General Committee consisting of not more than 15 members, one of whom will be nominated as Vice Chairman annually, excluding the President, Vice Presidents, Chairman, Hon. Secretary, Hon. Treasurer, Hon. Field Trial Secretary, Hon. Working Test Secretary and Hon. Show Secretary. The above named shall be ex-officio members of the Committee and all or any Sub-Committees. There shall also be a Show Sub-Committee consisting of not more than 15 members together with a Hon. Show Secretary who will be ex officio. The Hon. Show Secretary will be elected annually at the Club A.G.M. One third of the 15 Show Sub-Committee members is to be eligible for re-election annually at the Club A.G.M. The overall management of this Sub-Committee is to be within the jurisdiction of the Committee in accordance with Rule 5. There shall also be a Field Trial Sub-Committee consisting of not more than 15 members together with a Hon. Field Trial Secretary and a Hon. Working Test Secretary, both of whom shall be ex officio. The Hon. Secretaries are to be elected annually at the Club A.G.M. One third of the 15 Field Trial Sub-Committee members is to be eligible for re-election annually at the Club A.G.M. The overall management of this Sub-Committee is to be within the jurisdiction of the Committee in accordance with Rule 5. The Committees act for and on behalf the Club and all its members to promote and further the objectives of the Club. The Committee must at all time act in the best interests of the Club and its members and must manage the Club’s financial and other resources with all due prudence and diligence. If any Committee member at any time becomes aware of any financial or other personal interest that may be perceived as conflicting with the interests of the Club, the member must declare this to the Committee at the next available Committee meeting and it shall be noted accordingly in the minutes of that meeting. If such a personal interest may reasonably be perceived as prejudicing the ability of the Committee to make a proper decision in the best interests of the Club and its members on any particular item of business, the Committee member required to declare such interest shall take no part in the discussion of such item and shall not be entitled to vote on it. 5. Management The entire control and management of the Club shall be vested in the General Committee, who shall have power to make Bye-Laws and decide upon all matters of dispute not provided for by these Rules, subject to final appeal to the Kennel Club. Each member of the Committee shall have one vote. Each item of business of the Committee shall be decided by a majority of the members of the Committee present and voting at the meeting in question. In the case of an equality of votes the Chairman (or other person presiding in his or her absence) shall have a casting vote. The role of the Chairman is to see that all proceedings and other business of the Committee are conducted in a proper manner and in the best interests of the Club and its members. In presiding at a meeting of the Committee, the Chairman must act neutrally, allowing different opinions to be fully and fairly presented, debated and voted upon. 6. Election of Committee The Officers and Committee shall be elected at the Annual General Meeting. The President, Vice Presidents, Chairman, Hon. Secretary, Hon. Treasurer, Hon. Field Trial Secretary, Hon. Working Test Secretary and Hon. Show Secretary shall retire annually, but shall be eligible for re-election. One third of the Committee longest in office, and one third of both the Field Trial and Show Sub Committee longest in office, shall retire each year, but shall be eligible for re-election. In the case of a vacancy in the Committee the remaining members of the Committee may at their discretion, fill up the vacancy and the Member so appointed shall hold office until the next Annual General Meeting when he/she may be re-elected. If a Committee member fails to attend three consecutive meetings without reasonable excuse such member shall cease to be a member of the Committee. During the election process at the Annual General Meeting an individual must receive 50% of the available vote plus 2 votes in order to be elected to the position sought. 7. Annual General Meeting The Annual General Meeting of the Club shall be held at such time and place as the Committee may appoint (providing that each meeting be held within 15 months of the preceding meeting) for the purpose of passing the Annual Report (including the Accounts), for the election of Officers and members of the Committee, to appoint an independent Accountant and other general business. Propositions for the A.G.M. Agenda must be received by the Hon. Secretary 7 days prior to the date of the A.G.M., signed by the persons proposing and seconding. No business shall be transacted at an A.G.M. unless notice thereof appears on the agenda with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent. At all General Meetings 10 members shall form a quorum. The Hon. Secretary shall be bound to call an Extraordinary General Meeting should he or she be requested to do so in writing by the Committee, or not less than 20 members. 14 days notice shall be given in writing by pre-paid post to all members of any General or Extraordinary General Meeting, and no business other than the business stated on the notice calling such Meeting shall be taken at an Extraordinary General Meeting. Officers’ honoraria shall be reviewed annually at the A.G.M. 8. Committee Meetings Committee Meetings shall be held at such date and place as the Committee may decide. The Chairman shall have the power to summon an Emergency Meeting whenever he/she may think it necessary, provided that 3 days notice is given of such Emergency Committee Meeting to each member of the Committee. Five members, Officers excepted, are to form a quorum. The Committee may appoint Sub-Committees. 9. Annual Report The Annual Report shall be drawn up by the Chairman, and circulated before the A.G.M. to all members. The Accounts for the year, prepared by the Hon. Treasurer and certified as correct by the independent Accountant appointed by the members at the previous A.G.M., shall be incorporated in such Report, and copies supplied to all members. 10. Prizes, etc. No prizes, cups or subscriptions shall be granted to Shows or Field Trials which are not held under the Rules of the Kennel Club. 11. Kennel Club The Club expects all members to accept the jurisdiction of the Kennel Club and to undertake to abide by the Kennel Club General Code of Ethics, and breach of these provisions may result in expulsion from Club membership. The Kennel Cub shall be the Final Court of Appeal in interpreting the Constitution and Rules of the Club, in all matters of dispute, and in all cases relative to canine or Club matters. Any member who shall be suspended under Kennel Club Rule A42j(4), and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8), shall ipso facto cease to be a member of the Club for the duration of the suspensions and/or disqualification. 12. Dismissal of Members If the conduct of any member shall, in the opinion of the Committee, be injurious to the character or interests of the Club, the Committee may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him. Notices of both these Meetings shall be sent to the accused member giving particulars of the complaint and advising him of the place, date and hour that he may offer an explanation. If at the Special General Meeting a resolution to expel is passed by a two-thirds majority of the members present and voting, his name shall forthwith be erased from the list of members, and he shall thereupon cease for all purposes to be a member of the Club, except that he may within two calendar months appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose. 13. Resignation Any member may resign from the Club by giving written notice to the Hon Secretary, provided that each member shall be liable for his subscription for the current year in which such notice is given, and shall have no further claim following resignation on any of the property or funds belonging to the Club. 14. Dissolution In the event of the dissolution of the Club the free assets and property of the Club shall be disposed of as directed by an Extraordinary General Meeting called for that purpose, and shall preferably be to a named Charitable Institution. With regard to the Trophies and Cups held by the Club, upon the dissolution of the Club, the donors shall, wherever possible, be consulted, and such trophies returned to them, or disposed of in accordance with their wishes. 15. Annual Returns to The Kennel Club The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the K.C. by the Hon. Secretary for continuance of registration, and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the course of the year. 16. Judges’ Lists To comply with Kennel Club rules regarding the submission of annual returns, the Club will utilize the Breed Council Judges Lists. 17. The Club shall not join any Federation of Societies or Clubs. 18. No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society. 19. Rescue Section A Rescue Section, named The North West Labrador Retriever Club Rescue Section, will be established and be self sufficient, subject to the overall management and scrutiny of the Committee. The assets shall not be classed as general Club assets at any time, and to this end, a separate bank account may be established in the name of the section, and managed by the General Committee. In the event of the Clubs dissolution, then the Committee shall distribute the assets of the Rescue Section to other organisations concerned with the welfare of Labrador Retrievers. 20. Rule Amendments The foregoing Constitution and Rules of the Club form the basis of membership of the Club, and may not be altered except at the A.G.M., or at a Special General Meeting convened for the purpose. Notice of any proposed alteration must be given in writing to the Hon. Secretary at least 28 days before such Meeting, and details of the proposed alterations must be included in the Secretary’s notice to members convening the Meeting in accordance with Paragraph 7 hereof. No alterations may be brought into force until the Kennel Club has been advised, and given its approval thereto. New rules or amendments introduced specifically to meet K.C. requirements shall be adopted immediately, and be included in the Constitution with effect from the next A.G.M. 22th May 2012 Note in Rule 7, “14 days notice” shall be taken as meaning 14 calendar days, excluding the day of postage and the day of the AGM. A Notice so served shall be valid, irrespective of the date of receipt.

All members of the North West Labrador Retriever Club undertake to abide by the Kennel Club Code of Ethics

Club members:

1)      Will properly house, feed, water and exercise all dogs under their care and arrange for appropriate veterinary attention if and when required.

2)      Will agree without reservation that any veterinary surgeon performing an operation on any of their dogs which alters the natural conformation of the animal, may report such operation to the Kennel Club.

3)      Will agree that no healthy puppy will be culled. Puppies which may not conform to the Breed Standard should be placed in suitable homes.

4)      Will abide by all aspects of the Animal Welfare Act.

5)      Will not create demand for, nor supply, puppies that have been docked illegally.

6)      Will agree not to breed from a dog or bitch which could be in any way harmful to the dog or  to the breed.

7)      Will not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties.

8)      Will ensure that their dogs wear properly tagged collars and will be kept leashed or under effective control when away from home.

9)      Will clean up after their dogs in public places or anywhere their dogs are being exhibited.

10)  Will only sell dogs where there is a reasonable expectation of a happy and healthy life and will help with the re-homing of a dog if the initial circumstances change.

11)   Will supply written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.

12)   Will ensure that all relevant Kennel Club documents are provided to the new owner when selling or transferring a dog, and will agree, in writing, to forward any relevant documents at the earliest opportunity, if not immediately available.

13)   Will not sell any dog to commercial dog wholesalers, retail pet dealers or directly or indirectly allow dogs to be given as a prize or donation in a competition of any kind.  Will not sell by sale or auction Kennel Club registration certificates as stand alone items (not accompanying a dog).

14)   Will not knowingly misrepresent the characteristics of the breed nor falsely advertise dogs nor mislead any person regarding the health or quality of a dog.

15)   To breed only from good stock of sound temperament, taking full advantage of eye testing schemes and BVA/KC hip scoring.

Breach of these provisions may result in expulsion from club membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.